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|Title:||Administrative Assistant - SSSP/Advantage Program|
|Apply by date:||
$14.821 per hour
Working hours for this position consist of a 25-hour week (between the hours of 8:00 a.m. and 4:00 p.m.) exclusive of a ½ hour or 1-hour lunch. These hours to be agreed upon between the supervisor and employee at the onset of employment. These hours may require occasional evening and weekend work. The hours may be modified based on the needs of the SSSP/Advantage Program with advance notice and mutual consent of the employee and the supervisor.
Work as a member of the Advantage Staff to provide office assistance. Responsibilities will include maintaining data on student usage of program services, assist with program reporting, assist students with information about the program, and assist with events, activities, and workshops.
Essential Duties and Responsibilities:
- Work cooperatively as a member of the Advantage Program to assist in office duties. Perform secretarial duties as assigned including but not limited to typing, word processing, database, spreadsheet, record keeping, filing, telephone work, and taking minutes at staff meetings.
- Assist and respond to general public inquiries including walk-ins, mail-ins and phone-ins.
- Complete and maintain all record keeping, files, and data management as required by the College and the grant. Gather and compile information, perform low level calculations, proofread, and maintain filing system for the grant.
- Order all office and instructional supplies, furniture, equipment through proper RACC methods/procedures.
- Learn new computer programs as required. Utilize the College’s student information system and all other computer software programs as required.
- Assist in maintaining the files of the students that completed the required financial literacy component of the grant.
- Process regular grant reports and assist with the annual performance report.
- Provide information about program services, events, and workshops. Assist in promoting grant events and activities.
- Maintain accurate records and data on student usage of program services.
- Assist in preparing materials for workshops and programs including but not limited to career, transfer, financial literacy, and academic development.
- Student outreach and assistance in directing students to resources at RACC.
- Perform other related duties as assigned by supervisor.
- Conduct him/herself in a professional manner and exhibit a positive image for RACC at all times.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- High School Diploma
- Two (2) years of full-time secretarial experience in a business office
- Excellent interpersonal and communication skills
- Must be proficient in the use of Internet, Microsoft Office, spreadsheet, and word processing software
- Highly organized
- Associate’s Degree
- Bi-lingual English/Spanish
- Experience in overcoming educational and economic obstacles
- Knowledge of the needs of low-income, first-generation college students
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to participants, staff, school personnel, and other RACC employees.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to talk, sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.